Avon Valley Runners

Avon Valley Relay
Risk Assessment

Abstract: This document describes the risks and mitigation activities that have been identified by Avon Valley Runners associated with the running of the Avon Valley Relay.

Introduction

On Saturday, 7th July at 13:00, Avon Valley Runners will be staging the Avon Valley Relay. This event is a traditional 'pass the baton' type event covering just under 17 miles in four self-navigated stages. Starting from Bradford on Avon Rugby Club in Winsley and finishing at Trowbridge Rugby Club in Hilperton and following the Avon Valley.

Course map

Given the nature of the event some injuries are inevitable and competitors are asked to indicate their acceptance of this risk through the signing of a disclaimer as part of the entry form.

A minimum age limit of 13-years has been set in accordance with UK:Athletics guidelines for the Relay, excepting Leg 3 which has a 15-year minimum age limit.

As indicated in the race rules and the disclaimer on the entry form - the race employs no marshals nor does it provide any first aid support.

The race is to be held under Association of Running Clubs (ARC) race rules and has been issued a permit by the ARC. Public liability insurance for the Avon Valley Relay is being provided by the ARC through Avon Valley Runners.

More information about the event can be found at the Avon Valley Runners club website

Risk Overview

The manageable risks* associated with the running of the event have been identified and for each risk described, a cause has been highlighted along with the containment actions that can be taken to mitigate the risk. The impact of the risk should it occur is also described and what actions can be taken in the event of its occurrence. The probability of the risk occurring is also stated and contributes to the risks Severity value, calculated as the Probability against Impact as shown in the table below:

IMPACT HIGH MEDIUM MEDIUM HIGH
MEDIUM MEDIUM MEDIUM MEDIUM
LOW LOW MEDIUM MEDIUM
LOW MEDIUM HIGH
PROBABILITY

The Impact is graded according to the following criteria:

The key risks that have been identified are those that relate to the other users of the public thoroughfares that the Avon Valley Relay course utilises, including: Walkers, Motor vehicles, cyclists and Horses.

These risks will be managed with the positioning of caution signage on and around the course both prior to and during the event. Other risks relating to the multi-terrain nature of the course will be re-iterated to competitors as part of the pre-race briefing and if not accepted the runner(s) will be asked to withdraw from the event and offered a full refund on any entry fee paid.

*The risks identified do not include those relating to natural disaster, civil disturbance or other force majeur, neither do they include risks to the financial, organisational or administrative functions of the event.

Risk Cause Mitigation P I S Owner
P = Probability
I = Impact
S = Severity
1 There is a risk that runners will congest the towpath. Because the towpath is narrow in places. Therefore we shall:
Introduce the towpath at 3-miles to 'string out' runners;
Limit field to 50 teams.
L L L Race Director
2 There is a risk that runners will encounter vehicular traffic on Semington road. Because there is no pavement. Therefore we shall:
Instruct runners to stay on LHS;
Deploy "Caution Runners" signage.
L H M Stage Marshall
3 There is a risk that runners will encounter obstructions on the towpath. Because the towpath between Semington & BoA attracts anglers who insist on leaving poles/rods across the towpath. Therefore we shall:
Advise runners of this risk and exercise caution.
M L M Runners
4 There is a risk that runners will encounter other users of the towpath. Because towpath is open to walkers, cyclists & others. Therefore we shall:
Advise runners of this risk and exercise caution.
M L M Runners
5 There is a risk that the swing bridge at Dundas Aqueduct be open. Because the spur to the "Barge Hire" centre is open. Therefore we shall:
Use this point as a relay handover point and baton can be tossed over narrow canal section.
L L L Stage Marshall
6 There is a risk that runners will encounter vehicular traffic on lanes around Conkwell & Ashley. Because there is no pavement. Therefore we shall:
Instruct runners to stay on LHS;
Deploy "Caution Runners" signage.
M H M Race Director
7 There is a risk that runners will encounter vehicular traffic on crossing Frome Road in BoA. Because runners must cross the road to continue progress along the tow path. Therefore we shall:
Instruct runners to exercise caution when crossing and utilise points where traffic calming has been implemented.
L H M Stage Marshall
8 There is a risk that a runner will suffer an injury on the course. Because of the multi-terrain nature of the course and/or physical factors. Therefore we shall:
Reiterate to team Captains that they are responsible for providing own medical support.
Employ a sweeper team to follow last runner.
L L L Team Captains
9 There is a risk that a runner will get lost enroute. Because the event is un-marshalled or signed. Therefore we shall:
Reiterate to team Captains that it is a self-navigated course.
Make course map available on website.
L L L Team Captains
10 Water hazard (including weils) & contingency in case anyone falls in. The proximity of the canal and the narrowness of the path. Warn runners to keep well away from the edge of the canal.
Describe this risk to the runners at the pre-race briefing and offer to let them withdraw if they can't swim.
L H M Stage Marshal

Date created: 17/03/2010

Date Updated: 17/05/2018

Version: 1.4

Author: Darren Wrintmore
Revised: Anthony Hickson